Liabilities Lens

Liability Types
Adding Liabilities
Edit & Manage Liabilities

The Liabilities Lens gives you a centralized view of all outstanding obligations across your workspace. It allows you to create and manage debt, credit, and inter-entity loans. Everything in the Liabilities lens contributes to your personal balance sheet, the Net Worth Statement Lens, and Portfolio Value.

Liability Types

There are 4 types of Liabilities in Copia

• Debt 
• Credit 
• Inter Entity 
• Indirect

Debt

The Debt tab is used for typical and common liabilities, such as a mortgage. A Debt liability may be associated with an asset, but it is not required.

Debt represents an obligation to repay borrowed money under a contractual agreement with defined terms, including a repayment schedule, interest rate, and specified timeframe.

Credit

The Credit tab is used for revolving liabilities, such as a line of credit or credit card.

Credit represents an obligation to repay funds drawn from a pre-approved limit under a contractual agreement that outlines interest rates and repayment terms. Unlike Debt, Credit typically does not have a fixed repayment schedule, allowing for flexibility in both usage and repayment.

Inter-Entity

The Inter-Entity tab is used to record loans between entities within the same workspace. In this arrangement, one entity acts as the lender and records a private credit asset, while the other entity acts as the borrower and records a liability.

Under Total Share of Inter-Entity Liabilities, you can see whether Inter-Entity Loans are included in the workspace totals. Greyed-out rows indicate that Inter-Entity Loans are currently excluded from the totals.

To include them, navigate to Settings > Workspace Details > Show Inter-Entity Loans and enable the setting.

Indirect



The Indirect tab is used to track outstanding debt tied to an asset that you are not personally responsible for, but wish to monitor within the workspace.

Indirect liabilities are commonly used when debt exists at another entity level — for example, when one entity has borrowed funds and another entity has exposure through ownership — but the reporting entity is not directly obligated under the loan agreement.

This allows you to reflect the economic impact of the liability without recording it as a direct contractual obligation.

Add Liabilities 

Use the "+ Add Liability" button in the top right corner of the view  to get started. Liabilities must be created and updated manually here.

In the side panel select the correct Liability type: Debt, Credit, Inter-Entity Loan, or Indirect. (If Indirect is not visible for your workspace, contact our support team.) Each loan type is broken into multiple steps. 

Add Debt Liability

An obligation to repay borrowed money that involves a contractual agreement with set terms for repayment, interest rate, and a specified timeframe.

Step 1 — Ownership & Associations
Define the liability’s name, assign the responsible entity, and optionally link it to a holding or liability account. There's also an optional checkbox for recourse and recourse notes.  

Step 2 — Liability Details
Enter the core financial details of the loan, including original amount, start date, current balance, reconcile reminder, payment frequency, and estimated payment.

Step 3 — Current Terms (Optional)
Add additional loan terms such as amortization schedule, term length, repayment type, interest structure, and any notes for reference.

A document can optionally be added after the final step.

Add Credit Liability

An obligation to repay funds drawn from a pre-approved limit, involving a contractual agreement with terms for repayment and interest rates, typically without a specific repayment timeframe, allowing for flexibility in the usage and repayment of funds.

Step 1 — Ownership & Associations
Define the credit facility name, assign the responsible entity, and optionally link a liability account. There's also an optional checkbox for recourse and recourse notes.  

Step 2 — Liability Details
Enter the credit limit, start date, outstanding balance, reconcile reminder, and payment schedule details.

Step 3 — Current Terms (Optional)
Add optional repayment structure, interest type, and any supporting notes.

A document can optionally be added after the final step.

Add Inter-Entity Liability

A financial agreement where one entity lends money to another within the same organization, the borrowing entity incurs a debt, and the lending entity acquires a private credit asset.

Step 1 — Ownership & Associations

Define the loan name, select the borrowing and lending entities, and link the associated holding or account. There's also an optional checkbox for recourse and recourse notes.  

Step 2 — Liability Details
Enter the original loan amount, start date, current balance, reconciliation reminder, and payment schedule.

Step 3 — Current Terms (Optional)
Add optional amortization details, term length, repayment type, and interest structure.

Step 4 — Lending Entity Private Credit Asset
Create or link the corresponding private credit asset for the lending entity.

A document can optionally be added after the final step.

Edit & Manage Liabilities 

When clicking any Liability, you have several options to manage and maintain its information in the side panel. From this view, you can update the outstanding balance, mark the liability as paid or closed, or edit the core liability details.

1. Update Outstanding Balance
Used to record changes to the liability balance. This includes entering an As of Date, the updated Outstanding Balance, and optional Notes. All balance updates are tracked in the Activity tab.

2. Mark Open Liability as Paid/Closed (or Open a Closed Liability)
Used to formally close the liability once it has been fully repaid, or to reopen a previously closed liability. When marking as Paid/Closed, an As of Date  is required to document the closure. If reopening the liability, selecting Open Liability restores it to an active status so it can continue to be tracked and updated. 

3. Edit Details
Used to modify the core liability information, including ownership, associations, and other liability-specific details.